Get a quote
Book a call

How we manage group accommodation in Europe in 4 steps

A simple, human process : from your first brief to the last key handover. 4 steps, a quote in 48h. It takes 15 minutes on your end

Get a quote
Book a call

What does the group accommodation process look like?

Organising group accommodation in Europe involves dozens of moving parts : finding the right properties, negotiating group rates, managing contracts and deposits, coordinating check-ins across multiple addresses, and handling the unexpected when it happens.

Group Stay Global removes all of that complexity. We act as your dedicated group housing coordinator for the entire journey : from the moment you send us your brief to the day your group checks out. Our managed group accommodation service covers every step of the process: search, negotiation, contracts, payments and on-site support.

Step 1

Send us your brief

We start with a short call or form to capture your needs: destination, dates, group size, budget and any specific requirements. Your dedicated group housing coordinator takes it from there. Takes 5 minutes on your end.

5min for you
Step 2

Curated Selection & Custom Quote

We search our verified European partner network, shortlist 2–3 group-ready options and negotiate rates on your behalf. You receive a full proposal with pricing, availability and property details — within 48 hours.

Quote in 48h
Step 3

Booking Confirmation & Contracts

You choose. We handle the group booking confirmation, contracts, deposit schedules and all legal paperwork. Everything is documented and transparent before anything is signed.

1 week max
Step 4

Full Support Until Check-Out

Your coordinator stays reachable before, during and after the stay. One point of contact for your entire group — whether it's a check-in issue, a last-minute room change or an early departure.

Done

What does GSG handle that you don't have to?

Group Stay Global removes the 6 tasks that typically consume 40+ hours of a programme coordinator's time when managing group housing independently. No surprises. No hidden fees. And more time to focus on the essential

Without us

  • Unverified housing operator
  • Contact 10 accommodations one by one
  • Longtime spent on searching for accommodation
  • Negotiate group rates
  • Manage rooming lists & contracts
  • Coordinate on-site check-ins

With us

  • 1 brief sent, GSG contacts them
  • Access to the largest and newest supplier network in Europe
  • Best rates negotiated by GSG
  • Fully handled
Get a quote
Book a call

The difference isn't just time saved. It's risk removed. One missed deadline, one unsigned contract or one miscommunicated deposit can derail a group housing process entirely. We make sure none of that reaches your desk.

Discover our services

We offer corporate housing, student accommodation, and facilities for nonprofit organizations throughout Europe. Our efficient process delivers reliable results and fast turnaround times, so your employees or students can focus on what matters most.

Academic & student groups

Semester stays, exchange programmes, orientation weeks. We manage student group housing across all European university cities : sourced, negotiated and coordinated around your academic calendar.

Learn more

Relocation & mobility housing

Group housing for international relocations and mobility programmes. Furnished apartments and serviced aparthotels : ready from arrival, managed until departure.

Learn more

Corporate & business groups

Short or long-term project housing for teams on European assignments. Single contract, full coordination, transparent pricing. No back-and-forth with landlords.

Learn more

Built on trust across Europe

We've spent years building relationships with verified partners in every major European city. Our network is selective, not massive. Quality over quantity.

delay for your quote
1 h
groups managed
0 +
Client satisfaction rates
30 %
cities covered
1

Our partners

This is what people say about us

Noté 5 sur 5
Group Stay Global handled everything seamlessly. Our students had safe, comfortable housing and we had peace of mind.
Noté 5 sur 5
They negotiated better rates than we could have alone and managed all the logistics. Exactly what we needed.
Noté 5 sur 5
The team's attention to detail and responsiveness made relocating our team across Europe straightforward and stress-free.

Get a quote

Tell us your group size, timeline, and preferred cities. We'll handle the rest.

FAQ : Group accommodation management in Europe

Everything you need to know about our process and service.

We work on a commission basis on the total booking value. This adjusts based on group size, budget and contract length. No hidden fees, no surprises.

No. We focus exclusively on groups : universities, interns,  companies, relocation agencies and student organisations. Our entire operation is built around group needs.

We operate across Europe’s major cities: Paris, London, Berlin, Barcelona, Madrid, Amsterdam, Brussels, Dublin, and many more.

From your first call to signed contracts typically takes 2-4 weeks, depending on your timeline and group complexity. We move fast when you need us to.

Yes. We manage everything : contract negotiation, deposit schedules, payment processing and legal paperwork. You stay informed at every step.

We work with you to find solutions. Depending on your contract terms and timing, we can often renegotiate or explore alternatives with our partners.